The main job of a project manager is to bring a certain project to completion, not only on time, but also within budget. Several factors (both internal and external) can cause projects to get off track, but there are steps project managers can take to make sure there’s not much disruption in the execution and completion of a particular project.
These tips are meant for project managers who want to ensure the success of their team in completing a project:
- Be sure to have the complete details of the project
A detailed project scope that has been approved by all stakeholders is a must. The scope must include a specific timeline, interim milestones, as well as a budget that’s enough to cover all necessary work.
Getting all details in writing before the project begins is an excellent start for your team. While it’s true that change is inevitable, you should have complete control of things, and you need to be able to point out when the project is starting to veer away from the original plan.
- Set expectations…realistic expectations
It’s vital that every member on the team, and also the client, has a clear understanding of the limitations of the project. As long as you set realistic expectations, it won’t be impossible for you to finish the task on time and within the budget. If you set unreasonable expectations, you are definitely setting yourself up and the project for failure.
- Identify reportable and measurable criteria for success
Of course, you want to know if your project is on the right track. You cannot do this if you don’t have means of measuring progress or success. Thus, there have to be interim milestones, particularly for projects that require a long time to be completed. This way, you will be able to determine if you’re still on track or already straying from the goals of the project. With that said, you need client checkpoints and internal checkpoints.
- Choose the right team members and delegate responsibilities carefully
In choosing team members for the project, make sure that their skills are aligned with the requirements of their roles. Remember that when you assign a task to the wrong person, your chances of success become smaller even before it begins.
As a project manager, you need to ensure every member of the team knows what’s expected from them, and when they need to complete their specific tasks. Also, encourage them to approach you to ask questions or seek clarification on anything they are uncertain about. Keep in mind that open communication is critical to the success of your mission.
- Embrace your leadership role
As a project leader, there’s no way you can hesitate about your role. You have to act the part and not allow any of your members become dominant. It is also your responsibility to get the best out of your people. In short, you are also a mentor or coach.
To ensure the success of your project management role, you must provide calm but strong leadership to your members, especially during the tough times.